MapLink™ | Procedures | Special Event Permits

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Special Event Permits
A. The following events are exempt from the terms and conditions of this Article:
1. Any Non-Commercial or Public Attraction Event, including, but not limited to, barbecues, picnics, car washes, or baked good sales that are less than forty-eight (48) hours in duration and in which no mechanical amusement devices, inflatables, or mechanical game equipment are involved, provided that the City has been given advance notification of the event of not less than seven (7) days, including evidence of notification to the Fenton Fire District and St. Louis County Police Department, 5th Precinct.
2. Any event held by the City.
3. Any event held within a Public Park, provided that the event complies with all provisions of the City's Municipal Code and any other requirements of the City regulating conduct in the Public Parks and recreation areas and are held under a permit authorized under Code Section 220.170.
4. Yard sales as regulated by Section 250.020 of the City's Municipal Code.
5. Any event held in a Residential Dwelling Unit, including, but not limited to, private gatherings, open houses, weddings, showers, and wakes.
6. Persons acting pursuant to an order or process of a court of competent jurisdiction.

A. The Director shall issue a permit for any Special Event, as referenced herein, within any Zoning District, unless otherwise provided for within this Article. This permit shall not waive the requirement for any building permit, operating permit, Special Use Permit, tent permit, liquor license, St. Louis County permit, or other permit or license required by law for the proposed activity, facility, or use associated with the Special Event. Additionally, the Director, or, if applicable, the Board may establish any reasonable conditions deemed necessary to ensure compatibility with adjacent Property uses and to minimize potential adverse impacts on adjacent Properties and uses including, but not limited to:
1. Event-specific restrictions on the hour(s) and day(s) of the week of the operation at a specific location, duration of the event, size of the activity, or other operational characteristics, including limited duration and the health, safety, and welfare of the community;
2. Provisions for traffic control or security personnel to ensure the public safety and convenience;
3. Temporary arrangements for on-site rest room facilities, Off-Street Parking Areas, and traffic circulation;
4. Requirements for Screening, if applicable, and guarantees for restoration and cleanup following the Special Event. The Director or, if applicable, the Board may establish that said guarantees require the posting of a performance bond to help ensure that the operation of the event and the subsequent restoration are conducted according to required Special Event standards and conditions of approval.

Standards For Special Event Permits.
A. Except as provided in Section 430.470(A), the Director shall issue a permit, as provided herein, when, after consideration of the application and other information as may otherwise be required, he/she finds that:
1. Land-Use Compatibility. Any Special Event, as defined in this Article, shall be conducted wholly on private property. The Special Event will be consistent with the intent of this Article and will not impair the normal, safe, and effective operation of a permanent use on the same Lot nor endanger or be detrimental to the public health, safety, or welfare or injurious to any adjacent property.
2. Hours Of Operation. The hours of operation of a Special Event, including setup and take down, shall be limited between the hours of 7:00 A.M. and 10:00 P.M. Sunday through Thursday and 7:00 A.M. to 11:00 P.M. Friday and Saturday.
3. Duration. The duration of Special Event will not exceed ten (10) consecutive days.
4. Frequency. The maximum frequency of a Special Event at the same address shall be four (4) times per calendar year. Although different types of Special Events may be concurrent and treated as one (1) event as reasonably determined by the Director. There must be a minimum of at least thirty (30) days between each event held at the same address. Multiple event types can be combined and issued under one (1) permit.
5. Traffic Circulation. The Special Event will not cause undue traffic congestion or accident potential given anticipated attendance and the design of adjacent Streets, Intersections, parking, and traffic controls.
6. Off-Street Parking. Off-Street Parking Areas will be provided to meet the needs of the Special Event and the event will not create a parking shortage for any other use. All Off-Street Parking Areas used for the Special Event shall be constructed of concrete or Asphalt unless an acceptable alternative is approved by the Director. Grass or lawn surfaces will not be accepted as a parking surface.
7. Off-Street Parking Area Dedicated To Outdoor Special Events. No Drive Aisles may be utilized within the Special Event area unless such Drive Aisles are directly adjacent to the approved Special Event area, are not required for emergency access, and are not deemed necessary by the Director to provide proper circulation through the Lot.
8. Public Safety, Conveniences, And Litter Control. Where applicable, adequate on-site rest room facilities and solid waste containers have been provided. The Applicant shall calculate the demand for such facilities and specify how the need will be addressed.
9. Appearances And Nuisances. The Special Event shall not generate excessive noise, dust, smoke, glare, spillover lighting, or other forms of environmental or visual pollution. Exterior illumination shall not be greater than one (1.0) footcandle at any Lot Line adjoining a Non-Residential District or greater than one-tenth (0.1) at any Lot Line adjoining a Residential District or Lot with a Residential Use.
10. Site Location. No portion of the Special Event shall be located within twenty-five (25) feet of a public Street or fifteen (15) feet of any Side or Rear Lot Line adjoining a Non-Residential District or within twenty-five (25) feet of any side or fifty (50) feet of any Rear Lot Line adjoining a Residential District or Lot with a Residential Use.
11. Insurance Coverage. Proof of general liability insurance coverage, in an amount required by the Director based on the size and characteristics of the Special Event, shall be provided to the Director.
12. Signs. The Director shall review all Signs in connection with the issuance of the Special Event permit. All Signs shall be subject to Chapter 430, Article IV, Signs.
13. Compliance With Other Regulations. The Special Event shall comply with all applicable city, county, state, and federal health, safety, environmental, and other applicable requirements.

Additional Requirements.
A. City Services Or City Owned Property.
1. If the Applicant requests the City to provide extraordinary services or equipment or if the Director otherwise determines that extraordinary services (including, but not limited to, traffic control or security personnel) or equipment are required to protect the public health, safety, or general welfare, the Special Event permit application shall be submitted to the Board for consideration. If the Board approves the requested permit with City provided services or equipment, the Applicant shall be required to reimburse the City for the cost of those services or equipment, if any. The Board may require the Applicant to submit a security deposit or other form of surety, in an amount and form approved by the City Attorney, prior to the event to guarantee that the City will be reimbursed for the cost of such extraordinary services.
2. If the Applicant requests, or seeks to use, City owned property for the Special Event, including use of City Streets if not expressly exempt by this Article, the Special Event permit application shall be submitted to the Board for consideration. As a condition of approval for a Special Event on such City owned property, the Applicant shall at minimum be required to obtain insurance at the then current sovereign immunity limits and name the City as an additional insured on such policies and execute an indemnification and waiver of liability agreement. In approving such Special Event permit, the Board may impose additional conditions to protect the public health, safety, or general welfare.
B. Restoration Of Site. Within forty-eight (48) hours of cessation of the Special Event, the Lot shall be returned to its previous condition (including the removal of any temporary Structure, all litter, Signs, attention-attracting devices, or other evidence of the Special Event and return all ground cover that may have been disturbed or, in the alternative, measures to control erosion).
C. Permit To Be Displayed Or Made Available. The Applicant shall post or otherwise display a valid Special Event permit on the site at all times during the duration of the event.

Application Requirements.
A. Any person seeking the issuance of a Special Events permit as herein required shall file an application with the Director, on forms prescribed for this purpose by the Director, not less than thirty (30) days before the date on which it is proposed to conduct the Special Event. The application shall set forth the following information:
1. Name, address, and telephone number of the person or organization seeking to conduct the Special Event. If the Special Event is proposed to be conducted for, on behalf of, or by an organization, the name, address, and telephone number of the headquarters of the organization and of the authorized and responsible leaders of such organization.
2. Description of the nature or type of Special Event to be conducted.
3. The address/location and date(s) and time(s) of the Special Event.
4. Number of people expected to attend the event.
5. The name, address, and telephone number of the persons who will be the Special Event chairperson or managing officer and who will be responsible for its conduct.
6. Three (3) copies of a Site Plan showing the layout of the Special Event, such as where interactive inflatable equipment, games, food tables, tents, etc., will be placed on the Property.
7. If inflatables are used, they shall not exceed twenty-five (25) feet in height, measured from the ground, and shall not be allowed on the rooftop of Structures. In addition, the following information must be provided:
a. How the inflatable will be tethered to the ground.
b. How power will be supplied to the inflatable and the safety measures taken to protect the public from being injured.
8. If the Special Event is to be held by, on behalf of, or for any person or persons other than the property owner, the Applicant for such permit shall file with the Director a communication, in writing, from the property owner authorizing the Applicant to hold the Special Event.
9. Any additional information that the Director shall find reasonably necessary to determine whether a permit should be issued.

Notice To Other Officials.
Prior to the issuance of a Special Event permit, the Director shall send a copy of the application to the City Administrator, Public Works Director, Fenton Fire Protection, St. Louis County Police Department, 5th Precinct, and any other entity deemed appropriate by the Director.

Prohibition Of Transfer Of Permits.
No Special Event permit issued under the provisions of this Article shall be assigned or transferred to any other person or business or transferred to another location.
Application Materials
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Special Event Packet